International bookings/ Visas
International engagements often require additional planning to ensure travel, documentation, and compliance requirements are met. We recommend confirming international bookings as early as possible, as timelines may vary depending on destination, travel restrictions, and visa processing requirements. Early planning also helps secure availability and ensures smooth coordination of travel schedules and event timing.
Speakers are responsible for arranging and securing any required travel documentation, including passports, visas, and any other entry or health documentation needed to participate in the event. To support this process, clients may be asked to provide key event details in advance, including the confirmed event location, date and time, event format, venue information, and any required documentation support (such as invitation letters or event confirmations where applicable).
For in-person international events, clients are typically responsible for covering approved travel and event-related expenses. These may include round-trip travel, ground transportation, accommodation, reasonable meals, and visa or entry-related costs where applicable. If the speaker is required to travel to a specific recording location or studio for a virtual event, related travel and accommodation expenses may also apply. All travel arrangements and expense guidelines are confirmed in advance as part of the booking process.
Chartwell will support coordination between the client and speaker to help ensure timelines are clear, logistics are confirmed, and expectations are aligned.
Frequently Asked Questions
How far in advance should we book an international speaker?
International bookings often require additional lead time for travel coordination and documentation. We recommend confirming key event details as early as possible, particularly where visa processing may be required.
Who is responsible for visas and travel documentation?
Speakers are responsible for obtaining required travel documentation, including visas, passports, and any other entry requirements. Clients may be asked to provide supporting event documentation where needed.
What expenses are typically covered for international engagements?
Clients are responsible for covering approved travel, accommodation, and reasonable related expenses connected to the engagement. These may include flights, ground transport, hotel, meals, and visa or entry-related costs where applicable. Specific arrangements are confirmed in advance.